Adult Leadership Positions

Chartered Organization Representative

The troop is “owned” by a chartered organization, which receives a national charter yearly from the Boy Scouts of America to use the Scouting program as part of its youth work.  Troop 903’s chartered organization is St. Thomas More Catholic Church, and a member of the church serves as the Chartered Organization Representative. The Chartered Organization Representative must approve all adult registrations.

Scoutmaster and Assistant Scoutmasters

The Scoutmaster is the adult leader responsible for the image and program of the Troop.  The Scoutmaster is selected by the troop committee and approved by the Chartered Organization Representative.  The Scoutmaster recruits Assistant Scoutmasters with the help of the troop committee.

Troop Committee

The Boy Scout Troop Committee concidered teh “Board of Directors” for the Troop. It is responsible for conducting the business of the troop, setting policy, and helping the Scoutmaster and Scouts with the outdoor program and other planned activities. The committee also has the responsibility to provide adults for boards of review. This is an important responsibility and is one area where help is always needed and appreciated. The committee consists of parent volunteers who fulfill various roles on the committee.

Committee Chairman

The Troop Committee Chairman is appointed by the chartered organization and registered as an adult leader of the BSA.
Duties include:
Appoints and supervises the unit committee and unit leaders.
Organize the committee to see that all functions are delegated, coordinated and completed.
Maintain a close relationship with the chartered organization representative and the Scoutmaster.
See that unit leaders and committee members have training opportunities.
Interpret national and local policies to the unit.
Work closely with the Scoutmaster in preparing Troop Committee meeting agendas.
Call, preside over, and promote attendance at monthly unit committee meetings.
Arrange for charter review and recharter annually.
Plan the charter presentation program.


Secretary’s duties include: keeping minutes of troop committee meetings, preparing and mailing out annual dues statements, and conducting an annual troop resource survey.


Treasurer’s duties include: handling all troop funds, maintaining the troop’s bank account, paying bills, and developing the budget.

Outdoor/Activities Coordinator

Outdoor/Activities Coordinator duties include: overseeing the year-long outdoor program and promoting attendance at campouts.

Advancement Coordinator

Advancement Coordinator duties include: maintaining advancement records, arranging Boards of Review, filing advancement reports with the Council, and obtaining badges and certificates for advancing Scouts.

Training Coordinator

Training Coordinator duties include: ensuring all adults are trained in accordance with BSA and Council training requirements.

Equipment Coordinator

Equipment Coordinator duties include: procuring camping and other outdoor equipment, overseeing equipment management, and conducting periodic safety checks on all troop gear and trailers.

Merit-badge Coordinator

Merit-badge Coordinator duties include:  recruiting merit badge counselors, coordinating participation in local merit badge fairs, planning and organizing a program of merit badge classes, and overseeing the management of the troop library of merit badge pamphlets and other advancement literature.

Hospitality Coordinator

Hospitality Coordinator duties include: arranging for refreshments at Court of Honor ceremonies and coordinating the Green & Gold Banquet.

Membership Coordinator (ScoutParent Unit Coordinator)

Membership Coordinator (ScoutParent Coordinator) duties include: scheduling Webelos Scout troop visits and welcoming parents. They will also keep new parents informed, and encourage them to help with at least one specific task or project each year.

Fundraising Coordinator

The Unit Fundraising Chair is appointed by the committee chairman to supervise Fundraising and ensure that every youth member has the opportunity to participate in Fundraising events.

BOR Coordinator

The Board of Review Coordinator is responsible to scheduling requested Board of Reviews and securing Committee Members to preside over the Boards. They must also ensure that the proper paperwork for rank advancement is provided to the Advancement Coordinator when BOR is passed.